10.19.17

October 2017 HR Bulletin: Change is the Law of Life

HR Bulletin

October 2017 HR Bulletin: Change is the Law of Life


October 2017 HR Bulletin

Last week Governor Brown signed into law SB 63, known as the New Parent Leave Act, that will become effective January, 1, 2018. This law significantly increases the burden on small employers. While there is no change for employers already subject to FMLA and CFRA, if your business has 20 or more employees, you will soon be required to provide up to 12 weeks of leave for employees who wan to bond with a new child, within one year of the child’s birth, adoption, or foster care placement.

In order to be individually eligible for this bonding leave, an employee must:

     •      Work for your business for at least 12 months

     •      Work at least 1,250 hours within the last 12 months

     •      Work at a location with 20 employees within 75 miles

This leave is in addition to Pregnancy Disability Leave, which can already last up to four months. During both Pregnancy Disability Leave and this newly mandated bonding leave, a company must also maintain an employee’s benefits at the level and under the conditions that benefits would have been provided had the employee been active.

Employers are also prohibited from retaliating against employees who exercise their right to this leave. Employers can face litigation if they take adverse action against employees who request to take leave or if they refuse to provide leave as required.


07.07.17

It May be a Dry Heat, but it can be a Deadly Heat, Too!

HR Bulletin

It May be a Dry Heat, but it can be a Deadly Heat, Too!

Dry Heat

We are experiencing record breaking heat in the Central Valley and across much of California. It is a good time to evaluate your Heat Illness Prevention Program (HIPP) so that you can protect your employees from heat illness and heat stroke. Bill Krycia, Cal/OSHA Heat Program Coordinator, met recently with safety professionals from the Central Valley to discuss California’s Heat Illness Prevention Standard. He outlined the three most common problems with HIPPs.

1. Lack of or Inadequate Heat Illness Prevention Plan

The most common error is the failure to maintain a meaningful HIPP. While Cal/OSHA has developed a model plan, Krycia said that printing the model and filing in the blanks is not enough. Company plans need to address the specific hazards they face.

For example, Aaron Hansen owns The Smokin’ Burrito food truck. He told The Fresno Bee that his generator can’t run the air conditioner and the cooking equipment at the same time. Without air conditioning, it can get hotter inside the truck than outside. The HIPP for Hansen’s business will need to address how to keep employees safe at those extreme temperatures. A plan must also be readily available to all employees. Having the plan “back at the office” is not enough. If a plan isn’t available at each worksite, employers violate the Heat Illness Prevention Standard.

2. Lack of or Inadequate Employee Training

Another common employer error is the failure to provide adequate training. California law requires that all employees receive proper training before starting work in high temperatures. Consider the employee who joined the company after the company held its annual heat illness training. The employer violates the Standard when an employee begins work that could expose him/her to risk a of heat illness before receiving training.

3. Lack of or Inadequate Provision of Potable Water

The third most common violation of the Standard is the employer’s failure to provide adequate drinking water. Outdoor employers are required to provide water that is “fresh, pure, suitably cool, and provided to the employee free of charge.” Water must also be located “as close as practicable” to where employees are working. Employers sometimes leave water in the trunks of cars parked at worksites. It might be closer to employees, but water in a locked trunk is neither accessible nor suitably cool.

While California heat illness regulations are directed at outdoor workplaces, the Standard may apply to indoor workplaces, as well. The California Occupational Safety and Health Appeals Board recently upheld citations issued against employers who failed to address indoor heat. We will address the application of the outdoor Standard to indoor workplaces in a subsequent newsletter.

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07.07.17

Notice to Victims of Domestic Violence

HR NEWS

Notice to Victims of Domestic Violence

        

Pursuant to LaNotice to Victims of Domestic Violencebor Code § 230, all employers must provide time off for employees who are seeking relief or assistance from domestic violence, sexual assault or stalking. Pursuant to Labor Code § 230.1, businesses with 25 or more employees are required to provide additional time off to employees who are victims of domestic violence, sexual assault or stalking.

The law, as amended in 2016, requires employers to provide a form notifying employees of their rights under sections 230 and 230.1. The form must be provided to all employees upon hire, and to existing employees upon request.

The Labor Commissioner recently created the form, which is available online.

The form should be included in the new hiring packet provided to employees.

 Have questions? Become an HR Business Partner and receive unlimited phone consultation, with our trusted consultants.


06.15.17

Checking Criminal Histories Without Breaking the Law: June 2017 HR Bulletin

HR Bulletin

Checking Criminal Histories Without Breaking the Law

Checking Criminal Histories

The Fair Employment and Housing Act (FEHA) and the Fair Credit Reporting Act impose significant limitations on the ability to check into a job applicant’s criminal history. An employer is not permitted to consider charges that were dismissed, sealed, or did not result in conviction. Most convictions more than seven years old cannot be considered, as well as certain marijuana convictions beyond two years old. If you use a third-party agency to conduct a background investigation, the applicant must provide written authorization, and must be given a copy of the report and the chance to dispute information contained in it.Checking Criminal Histories

Despite these existing rules, FEHA has recently been updated to state that an employer is prohibited from using an applicant’s criminal history when making a hiring decision if doing so would have an “adverse impact” on protected individuals, and the employer cannot prove that its standards are consistent with business necessity. Adverse impact is defined as a policy or practice that appears neutral, but has a substantially different rate of impact on protected classes. For example, a policy of never hiring a person with a felony conviction may adversely affect African-American or Hispanic men.

So are we saying you need to stop conducting background checks? Not by a long shot. A thorough, legally-compliant background investigation should be a consistent part of any employer’s hiring process. The key is to show the business necessity and job-relatedness of your policies. While you should not have a “bright line” policy that rejects applicants with criminal records, you can (and should) use convictions in your hiring decisions when you:

•      Take into account the nature and gravity of the offense,

•      Consider the time since the offense occurred, and

•      Connect the type of offense to the requirements of the job.

An employer must also provide applicants with notice if they are being screened out due to criminal convictions and allow reasonable opportunity for the applicant o explain why he/she should not be excluded from further consideration. If an applicant can provide evidence that a conviction record is inaccurate, you should not continue to use that record in your decision-making process.

This may seem extremely complicated, but the background investigation specialists at Sierra HR Partners are here to help. We can partner with you to determine which searches are job-related and analyze an applicant’s investigation results so you can make appropriate hiring decisions. We can also provide you with sample letters to notify applicants who are not hired based in part on a criminal record. If you have questions about your current screening process, contact us today.


06.08.17

2017 Website Campaign

Announcements

Sierra HR Partners has a new website!

2017 website campaign

To improve service and value for our clients, we’ve worked through the joys and challenges of   creating an entirely new, interactive website. We hope you’ll take a few minutes to check out the new features and familiar faces of Sierra HR Partners.

To pique your interest, we invite you to take our brief website quiz. Just click on the button below. All of the answers you’ll need are found on our website. It only takes about 10 minutes to hunt for the answers to 12 questions, and you’ll be entered in a drawing to win a prize!

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